Bclas Forum

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Forum Manual.

Download the Forum-Manual pdf here.

Guidelines

Objective of BCLAS forum:
The BCLAS forum is an initiative of the ‘Animal Welfare Body Platform’ (a BCLAS working group) and aims at facilitating exchange of information, personal experience and expertise between all people involved in the care and use of laboratory animals, Animal Welfare Bodies and Lab Animal Institutes to further promote the dissemination and application of replacement, reduction and refinement of laboratory animal use.

General user guidelines:
The forum is open to BCLAS members only.
Make sure that discussions are constructive and that everyone feels free to express their professional opinions while remaining respectful and tolerant of others.
At times, finding the right balance between scientific debate and respect for other people’s opinions might be challenging. Always keep in mind that Q&A is where you engage with other scientists on a professional level.
Please do not provide misleading information about your qualifications or work experience, affiliations, or achievements.
Stay respectful and acknowledge diversity of thought and opinion. Hate speech and personal attacks will not be tolerated. Avoid posting all in CAPITALS, as it is considered inappropriate and the equivalent of ‘shouting’.
No spam is allowed. All automated messages, advertisements, and links to competitor websites will be deleted immediately.
No re-posting of copyrighted materials or other illegal content is allowed. Any posts containing illegal content or copyrighted materials will be deleted.

Instructions for creating a question or topic:

Search to see if your question has already been asked before posting. It helps to keep the forum organized
Make sure your question title is clear and concise
Keep your question simple, informative, and concise. Questions can be formulated in French, Dutch or English, but also note that questions asked in English may help you reach more experts in the field.
When commenting or posting an answer, consider attaching resources to your answer or a reference to a publication.

DISCLAIMER: BCLAS is not responsible for the quality nor accuracy of any content published on the forum. BCLAS has the right to cancel forum membership of users that do not respect the general user requirements and to remove all information that fails to comply with the guidelines or that is not in line with the overall objective of the forum.

PRIVACY AND COOKIE POLICY
1. Introduction
1.1 We are committed to safeguarding the privacy of our forum app visitors and users.
1.2 This policy applies where we are acting as a data controller with respect to the personal data of our forum app visitors and users; in other words, where we determine the purposes and means of the processing of that personal data.
1.3 We will ask you to consent to our use of cookies in accordance with the terms of this policy when you first visit our website.
1.4 In this policy, “we”, “us” and “our” refer to BCLAS. For more information about us, see Section 12.
2. How we use your personal data
2.1 In this Section 2 we have set out:

the general categories of personal data that we may process;
the purposes for which we may process personal data; and
the legal bases of the processing.

2.2 We may process data about your use of our website and services/forum (“usage data”). The usage data may include your geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is Google Analytics. This usage data may be processed for the purposes of analysing the use of the website and services. The legal basis for this processing is our legitimate interests, namely monitoring and improving our website and services.
2.3 We may process information that you post for publication on our website or through our services (“publication data”) and forum. The publication data may be processed for the purposes of enabling such publication and administering our website and services. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business and communications with users.
2.4 We may process information contained in any enquiry you submit to us regarding your participation of the symposium and the forum app (“enquiry data”). The enquiry data may be processed for the purposes of responding to your enquiry. The legal basis for this processing is necessary for the performance of a contract to which the data subject is party.
2.5 We may process information contained in or relating to any communication that you send to us (“correspondence data”). The correspondence data may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website contact forms. The correspondence data may be processed for the purposes of communicating with you and record-keeping. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business and communications with users.
2.6 We may process any of your personal data identified in this policy where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others.
2.7 We may process any of your personal data identified in this policy where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, or obtaining professional advice. The legal basis for this processing is our legitimate interests, namely the proper protection of our business against risks.
2.8 In addition to the specific purposes for which we may process your personal data set out in this Section 2, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
2.9 Please do not supply any other person’s personal data to us, unless we prompt you to do so.
3. Providing your personal data to others
3.1 We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
3.2 Information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters (“notification data”) may be handled by our marketing automation platform. We will share notification data with our marketing automation platform only to the extent necessary for the purposes of sending you the relevant notifications and/or newsletters.
3.3 In addition to the specific disclosures of personal data set out in this Section 3, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
3.4 Under no conditions will personal data be transferred for commercial purposes.
4. Retaining and deleting personal data
4.1 This Section 4 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.
4.2 Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
4.3 We will retain your personal data as follows:

title, first name, last name, job title, organisation, email address will be retained for a minimum period of five years following the date in which you provide the data to us, and until such time as you ask us to remove it.

4.4 Notwithstanding the other provisions of this Section 4, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
5. Amendments
5.1 We may update this policy from time to time by publishing a new version on our website.
5.2 You should check this page occasionally to ensure you are happy with any changes to this policy.
6. Your rights
6.1 In this Section 6, we have summarised the rights that you have under data protection law. Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.
6.2 Your principal rights under data protection law are:

the right to access;
the right to rectification;
the right to erasure;
the right to restrict processing;
the right to object to processing;
the right to data portability;
the right to complain to a supervisory authority; and
the right to withdraw consent.

6.3 You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee.
6.4 You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.
6.5 In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; you withdraw consent to consent-based processing; you object to the processing under certain rules of applicable data protection law; the processing is for direct marketing purposes; and the personal data have been unlawfully processed. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defence of legal claims.
6.6 In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.
6.7 You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.
6.8 You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.
6.9 You have the right to object to our processing of your personal data for scientific or historical research purposes or statistical purposes on grounds relating to your particular situation, unless the processing is necessary for the performance of a task carried out for reasons of public interest.
6.10 To the extent that the legal basis for our processing of your personal data is:

consent; or
that the processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract,

and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.
6.11 If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement or :

Gegevensbeschermingautoriteit
Drukpersstraat 35, 1000 Brussel
+32 (0)2 274 48 00
+32 (0)2 274 48 35
contact(at)apd-gba.be

6.12 To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.
6.13 You may exercise any of your rights in relation to your personal data by written notice to us.
7. About cookies
7.1 A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
7.2 Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
7.3 Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
8. Cookies that we use:
First-party cookies (functionele):

– WordPress inlog: inloggegevens gebruiker en wachtwoord in dubbele-hash : cookienaam: wordpress_logged_in
– Rol op de website: De rol voor members is hier gewoon, member: cookienaam: wfwaf-authcookie
– Taal van de website: cookienaam: _icl_current_language
– Taal van de ingelogde gebruiker: cookienaam: _icl_visitor_lang_js

Third-party cookies:

– Google Analytics: cookienamen: _ga , _gat en _gid

9. Our details
9.1 This website is owned and operated for BCLAS.
BCLAS ASBL/VZW is a scientific organization for the stimulation and development of the ethical care and use of laboratory animals.
9.2 We are registered in Belgium under Registered No. : 0424.779.232.
9.3 Our principal place of business is at :

Egmontstraat 11
BE-1000 Brussel

9.4 You can contact us:
a. by post, to the postal address given above;
b. by email, using the email address ad***@bc***.org.