PRIVACY POLICY

Belgian Council for Laboratory Animal Science V.Z.W./A.S.B.L. (BCLAS)

The Belgian Council for Laboratory Animal Science (BCLAS) values your privacy and the protection of your personal data. This privacy notice explains which personal data we collect, how we process it and your rights.

About BCLAS

BCLAS vzw/asbl is a non-profit organization serving as a multidisciplinary reference in laboratory animal science in Belgium. We support the ethical and scientifically responsible use of laboratory animals, with the ultimate goal of replacing animal testing with reliable non-animal methods.

Address: Egmontstraat 11, 1000 Brussels
Company Number: 0424.779.232
Contact: ad***@***as.org
Website: www.bclas.org

Personal data we process

We process personal data that you provide to us or that is necessary for our services, including:

  • First name and last name

  • Contact details (email, phone, postal address)

  • Professional information (organization, position)

  • Membership information

  • Event participation

  • Payment information (if applicable)

  • Website usage data (IP address, cookies, browser and device information)

  • Location data and other information you proactively provide via our website or correspondence

Minors (under 13 years):
Our services are not intended for children under 13 years of age unless parental or guardian consent is given. Parents are encouraged to supervise their children’s online activities. If you believe we have collected personal data of a minor without such consent, please contact ad***@***as.org to have it removed.

Purpose of processing

Your personal data is processed for the following purposes:

  • Managing memberships and communicating with members

  • Organizing events, workshops and conferences

  • Registration and payment for participation

  • Sending newsletters and scientific updates

  • Improving our website and services based on user behavior

  • Complying with legal obligations, such as tax requirements

Automated decision-making

BCLAS does not make decisions with significant impact solely based on automated processing. We use the following systems:

  • Microsoft Office 365 (member administration, general administration, event organization)

  • WordPress (website, inquiries, online registrations)

  • Mailerlite (mailings, newsletters, newsflashes)

  • Secure webmail via Combell

  • Mollie (online payments)

Legal basis for processing

We process your personal data based on:

  • Performance of a contract (membership or event participation)

  • Legal obligations

  • Legitimate interests (communication and services for members)

  • Explicit consent where required

Data retention

We retain personal data no longer than necessary for the purposes for which they were collected and in accordance with applicable legal requirements.

Sharing data with third parties

Your personal data may be shared with:

  • Event organizers

  • Payment processors

  • IT and administrative service providers

  • Regulatory authorities, if legally required

Your data is never shared for commercial purposes.

Cookies & similar technologies

We only use technical, functional and analytical cookies that do not infringe on your privacy. Cookies are small text files stored on your device to ensure correct website functionality, remember your preferences and optimize the website. You can disable or delete cookies via your browser settings.

Your rights

You have the right to:

  • Access your personal data

  • Correct inaccurate or incomplete data

  • Restrict or object to the processing of your data

  • Request erasure of your data

  • Withdraw your consent at any time

  • Data portability: request transfer of your personal data to yourself or another organization

Requests can be sent to ad***@***as.org, preferably with a copy of your ID (with sensitive information blacked out). We respond within four weeks.
You also have the right to lodge a complaint with the Belgian Data Protection Authority: https://www.dataprotectionauthority.be.

Data security

We take appropriate technical and organizational measures to protect your personal data against loss, misuse, unauthorized access, disclosure and changes. If you suspect your data is not sufficiently secured, please contact ad***@***as.org.

Updates to this privacy notice

BCLAS may update this privacy notice from time to time. The most recent version will always be available on our website.